Admin Executive – Office & HR Operations

About the role

The Admin Executive will manage office operations, HR administration, payroll coordination, and facilities management for our Taiwan office. This role supports a smooth, efficient, and positive work environment across the APAC region.

Key responsibilities

• Oversee day‑to‑day office administration and ensure smooth operations.
• Manage office facilities, equipment, procurement, and vendor relationships.
• Act as primary contact for building management, landlords, and external service providers.
• Administer company‑leased apartments, including lease paperwork and employee move‑in/out coordination.
• Coordinate office budgets, supplies inventory, and maintain administrative records.
• Organise company events, team activities, and employee engagement programmes.
• Handle employee onboarding and offboarding, including documentation and asset management.
• Process monthly payroll, attendance, leave administration, and maintain employee records.
• Administer employee benefits and statutory programs such as Labor Insurance, NHI, and Labor Pension.
• Prepare statutory filings, tax submissions, and HR‑related reports in compliance with local regulations.

Required profile

• Bachelor’s degree in HR, Business Administration or a related field.
• At least 3 years of experience in HR and office administration.
• Strong knowledge of Taiwan labor law and payroll processing.
• Experience with employee benefits, statutory reporting, and vendor management.
• Fluent Mandarin and working proficiency in English.
• Proactive, detail‑oriented and able to work independently.

Required skills

• Microsoft Excel
• Microsoft Word