Office Admin & Executive Operations Specialist (Welcome Cabin Crew)

About the role

We are seeking an Office Admin & Executive Operations Specialist to support our executive visitors and manage daily office operations. Candidates with former or current cabin crew or ground staff experience are highly preferred.

Key responsibilities

• Executive Itinerary & VIP On‑Site Support: manage visiting overseas executives and management trips to Taipei, including agenda planning, dining reservations, transport logistics, and on‑site administrative assistance.
• Front Desk & Reception Operations: handle daily front‑desk duties, welcome external guests, manage visitor registration, and process calls, mail and packages.
• Facility & Workplace Maintenance: ensure a clean, productive office, manage pantry and supply inventory, and coordinate with building management and vendors.
• Employee Experience Support: assist with internal events, staff engagement initiatives and team activities to foster a positive workplace culture.
• General Administrative Support: process vendor invoices, expense reports, schedule meetings and handle administrative documentation.

Required profile

• Minimum 4 years of experience in office administration, front‑desk, executive support or operations.
• Business fluency in English and Mandarin (spoken and written).
• Exceptional hospitality mindset with high adaptability and strong crisis‑management skills.
• High organizational efficiency, strong attention to detail and a proactive service orientation.
• Former or current cabin crew or ground‑staff background is highly preferred.