Hybrid Company Secretarial Executive

About the role

The Company Secretarial Executive supports the Manager in delivering high‑quality incorporation and annual compliance services to clients. Working in a hybrid setting, the role ensures timely preparation of statutory documents and provides backup coverage when team members are absent.

Key responsibilities

• Prepare and maintain incorporation and annual compliance documentation with a focus on accuracy and deadlines.
• Manage annual compliance tasks, including board meeting notices, minutes, directors’ attendance sheets, shareholders’ meeting notices, and financial statement approvals.
• Coordinate online reporting of responsible persons and major shareholders.
• Handle applications for Gold Card, Exit & Entry Permit, Work Permit/ARC.
• Process ad‑hoc changes such as company name, address, business scope, and amendments to articles of incorporation.
• Support ad‑hoc projects as assigned by the manager.

Required profile

• University degree.
• Minimum 3 years of experience in corporate secretarial functions.
• Strong knowledge of local incorporation regulations and company law.
• Fluent in written and spoken English and Chinese.
• Experience in a large professional services firm is an advantage.

Required skills

• Proficiency in English and Chinese (written and spoken).