Administrative Officer – Office Support

About the role

Calderys is seeking an Administrative Officer to join the Executive Team. The role provides comprehensive administrative support across multiple departments, ensuring smooth daily operations and effective communication.

Key responsibilities

• Provide clerical assistance to the Administrative Manager: copying, filing, scanning, meeting‑room setup, ordering food and supplies, mail handling, and scheduling via Outlook/Teams.
• Track building maintenance requests, liaise with landlords, vendors and suppliers.
• Assist with Concur and World Travel administration and act as backup for the Chief EA & Administrative Manager.
• Support HR functions: create requisitions/POs, code and process invoices in Oracle, manage service awards, draft Town Hall PowerPoint slides, update collective bargaining agreements, order employment posters, and arrange travel for interview candidates.
• Relay voicemail messages, maintain the reception area, register visitors, print badges, and help organise onsite events and meetings.

Required profile

• Minimum five years of experience as an Administrative Assistant.
• Business school graduate preferred or equivalent practical experience.
• Strong interpersonal, analytical, time‑management and organizational abilities.
• Attention to detail and ability to work both independently and within a team.

Required skills

• Intermediate to advanced knowledge of Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Experience with Oracle, Concur and DocuSign (strongly preferred).