Administrative Coordinator – Sales & Marketing Support

About the role

The Administrative Coordinator provides essential administrative and operational support to the Sales and Marketing teams of a leading biotechnology company. You will ensure smooth execution of QAPs, marketing events, and vendor interactions while maintaining high data quality and compliance standards.

Key responsibilities

• Create and close QAP and marketing events in internal systems, ensuring all approvals are secured.
• Gather event details from sales representatives and marketers, verify data quality, and manage event documentation.
• Maintain vendor and HCP profiles, submit speaker slides for approval, and process honorarium payments.
• Collect signed contracts, invoices, and rosters, ensuring compliance with IRPMA regulations.
• Track budgets, expenses, and maintain databases related to events.
• Develop simple SOPs for QAP processes and train new team members as needed.
• Coordinate HCP travel and accommodation, and provide reception support when required.

Required profile

• Minimum 5 years of experience in an administrative support role.
• Proficiency with Microsoft Office, especially intermediate Excel skills.
• Fluency in Mandarin and English.
• Detail‑oriented, able to multitask in a fast‑paced environment.
• Independent worker who can meet deadlines and communicate effectively.

Required skills

• Microsoft Office
• Excel (intermediate)

What we offer

• Opportunity to work in a fast‑growing biotech environment.
• Exposure to international sales and marketing operations.
• Professional development and training for new hires.