Facilities Assistant

About the role

The Facilities Assistant will support the Integrated Facilities Management team at the Mega site, ensuring smooth operation of all soft‑service contracts and day‑to‑day facility activities. Working closely with the Senior Facilities Manager and client stakeholders, the role focuses on delivering high‑quality service in line with JLL and customer standards.

Key responsibilities

• Provide onsite facilities services, coordinating janitorial, security, engineering, fire safety and other soft‑service contractors.
• Maintain adequate levels of FM supplies and oversee procurement processes, ensuring all orders have proper approvals.
• Monitor spending, process monthly invoices, validate accruals and manage cross‑charge/re‑class activities to keep the FM budget on track.
• Lead the monthly billing cycle, verify invoices and forward them to Finance for payment.
• Prepare and deliver regular facilities and premises reports, ensuring consistency with regional data‑submission standards.
• Support the FM team with clerical and administrative tasks, including visitor management, reception upkeep and telecommunications system maintenance.
• Implement local and regional initiatives, ensuring coordinated execution across the site.

Required profile

• Strong organisational abilities with a focus on accuracy and compliance.
• Experience in coordinating external service providers within a facilities environment.
• Good understanding of procurement, invoicing and budget monitoring processes.
• Ability to work independently on‑site while maintaining professional communication with clients and internal teams.

Required skills

• Facilities management processes and contract administration.
• Procurement and purchase order handling.
• Invoice processing and budget tracking.
• Visitor and reception management.

What we offer

• Opportunity to work on a high‑visibility site with a global client base.
• Collaboration with a leading facilities management provider.
• Professional development within an integrated facilities management framework.