Assistant (Sales, Marketing, Medical, Commercial Excellence)

About the role

Zuellig Pharma is seeking an organized Assistant to support its Commercialization team. The role involves managing information flow, handling administrative tasks, and acting as the primary liaison between the team and internal stakeholders.

Key responsibilities

• Manage, organize, and distribute departmental information, answer phone calls, and perform general admin duties.
• Provide administrative support to senior management, including document handling and preparation.
• Schedule meetings, maintain executives’ calendars, and coordinate meeting logistics.
• Prepare detailed meeting minutes, track action items, and follow up on decisions.
• Assist with employee onboarding/offboarding, system access, business card printing, and contact maintenance.
• Handle travel arrangements, visitor reception, office supply procurement, and vendor management.
• Support planning and execution of team events and various meetings, ensuring venue, equipment, and refreshments are arranged.
• Maintain document filing, archiving, and stamping processes, and coordinate review and approval workflows for contracts, promotional materials, samples, and other commercial documents.
• Contribute to the preparation and consolidation of periodic reports.

Required profile

• Strong organizational skills with attention to detail.
• Excellent communication abilities, both written and verbal.
• Proactive attitude and ability to work independently and as part of a team.
• Comfortable handling multiple tasks and priorities in a fast‑paced environment.

Required skills

• Proficiency in standard office software for document creation, filing, and scheduling.
• Experience with administrative and scheduling systems.