禮賓服務主任 Executive Assistant / VIP Service Butler

About the role

The Executive Assistant / VIP Service Butler supports senior managers by orchestrating high‑level social engagements, managing private household services, and overseeing banquet and venue operations. This role blends event planning, concierge service, and administrative budgeting to ensure seamless experiences for both corporate and personal clients.

Key responsibilities

• Plan and coordinate social events for senior executives, including background research on attendees, company information, and current news topics.
• Provide seating arrangements, etiquette advice, and manage gift‑giving and seasonal presents.
• Schedule drivers and personal escorts, ensuring punctuality and professionalism.
• Oversee banquet venues: maintain facilities, manage vendor contracts, and supervise equipment (furniture, lighting, AV, tableware).
• Control inventory of food, beverages, and wine, handling procurement, storage, and market research.
• Assist with art displays and horticulture, liaising with specialists to preserve plant health and aesthetic quality.
• Design catering plans: guest seating preferences, menu creation, wine pairing, music selection, and on‑site service supervision.
• Support private household needs: organize home dinners, manage kitchen staff attendance, arrange restaurant reservations, select and deliver gifts, and coordinate equipment purchases and repairs.
• Prepare annual budget forecasts and handle departmental administrative tasks.

Required profile

• Excellent communication skills with the ability to understand client needs and ensure service meets expectations.
• Strong coordination abilities to manage multiple vendors, schedules, and logistical details.
• Attention to detail and experience in event planning, budget management, and hospitality operations.

What we offer

• Competitive salary with performance‑based incentives.
• Comprehensive health coverage including medical, dental, and vision insurance.
• Retirement savings plan with employer contributions.
• Paid time off and flexible work arrangements.
• Professional development opportunities.
• Employee wellness programs and mental health resources.
• Employee Assistance Program.