Executive & Personal Assistant to Creative CEO

About the role

We are seeking a proactive Executive and Personal Assistant to provide high‑level support to our Creative CEO and Executive Creative Director. The role combines administrative excellence with cross‑functional collaboration in a fast‑paced environment.

Key responsibilities

• Manage the CEO’s calendar, arrange meetings, business travel, and prepare presentation materials.
• Support the Executive Creative Director with schedule management, expense handling, and general administrative tasks.
• Coordinate corporate gift programs for VIPs and seasonal events, handling selection, ordering, and delivery.
• Handle internal and external communications with discretion and confidentiality.
• Organize agency award submissions, including material preparation, payment processing, and timeline coordination.

Required profile

• Bachelor’s degree or higher.
• Minimum five years of experience as an Executive Assistant or Secretary supporting senior executives, preferably in a multinational setting.
• Fluent in written and spoken English and Mandarin.
• Strong organizational, communication, and interpersonal abilities.
• Proactive, detail‑oriented, and able to juggle multiple priorities.

Required skills

• Microsoft Office suite.
• AI productivity tools such as Microsoft Copilot, ChatGPT, Gemini, or Claude.