Executive Assistant to the Principal

About the role

This senior, right‑hand position supports the Principal directly across two companies and in a personal capacity. It demands exceptional trust, discretion, and a blend of operational excellence with genuine human warmth.

Key responsibilities

• Inbox & correspondence ownership: manage the Principal’s email, draft and send messages in both English and Chinese while preserving the Principal’s voice.
• Scheduling & gatekeeping: orchestrate a complex, multi‑time‑zone calendar, act as a thoughtful gatekeeper and resolve conflicts proactively.
• High‑level liaison: serve as the polished front‑facing point of contact for Western CEOs and senior executives, representing the Principal with cultural fluency and sound judgement.
• Bespoke hospitality & guest experience: design and execute personal entertaining, oversee service staff, and ensure every detail—from themed settings to personalized name cards—creates memorable moments.
• Travel support: accompany the Principal on occasional trips (≈1‑2 per month) providing on‑the‑ground assistance.

Required profile

• Full professional fluency in written and spoken English and Chinese.
• Proven experience supporting a senior founder or executive at the highest level.
• Absolute discretion, strong confidentiality mindset and ability to handle sensitive information.
• Exceptional organisational skills with the capacity to juggle multiple priorities.
• Flexibility to work across time zones, occasional late hours and travel as needed.
• Emotional intelligence, maturity, warmth and a calm, dependable demeanor under pressure.

Required skills