Company Secretary

About the role

The Company Secretary will support the board, committees and senior management by ensuring smooth governance processes, accurate documentation, and efficient administrative operations. This role combines board support, investor relations, office administration, HR assistance and project coordination within a dynamic corporate environment.

Key responsibilities

• Prepare and organise board and audit committee meeting materials in English, draft accurate minutes and follow‑up on action items.
• Maintain the shareholder registry, update the IR portal, liaise with offshore corporate agents and assist with shareholder meetings and proxy statements.
• Support daily office operations, manage expense reimbursements, handle basic accounting administration and welcome external guests.
• Conduct full‑cycle recruitment, coordinate interviews and organise employee welfare events such as outings and celebrations.
• Assist project teams with cross‑departmental communication, timeline tracking and logistical support to ensure successful delivery.

Required profile

• Bachelor’s degree in Business Administration, Languages or a related field.
• 1–3 years of experience in administrative or secretarial roles.
• Strong English writing ability and proven capacity to handle confidential information.
• Excellent communication, time‑management and execution skills.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).