Associate Office Administrator

About the role

We are seeking an Associate Office Administrator to support daily operations at our Taichung office. The role ensures a smooth, welcoming, and well‑organized workplace by handling reception, mailroom, and employee services.

Key responsibilities

• Greet visitors, complete registration, and manage front‑desk operations.
• Distribute office mail, handle UPS shipping, postage, and mail delivery support.
• Set up meeting rooms and coordinate office events and employee engagement activities.
• Monitor and replenish office supplies, snacks, and refreshments.
• Conduct routine checks of office environment, equipment, AED, fire extinguishers, and first‑aid kits, and prepare reports.
• Coordinate with facility vendors, process authorized payments, and use Coupa after training.
• Provide proxy coverage for the other Associate Office Administrator during leave, ensuring business continuity.

Required profile

• Professional, welcoming communicator who creates a positive first impression.
• Highly organized, detail‑oriented, and able to follow procedures consistently.
• Service‑minded, responsive, and capable of handling confidential information.
• Adaptable to a dynamic office environment and changing priorities.
• Collaborative teammate willing to cross‑train and support continuity.

Required skills

• Proficiency in English, both written and verbal.
• Working knowledge of Microsoft Office.
• Experience with Coupa, vendor portals, or similar procurement systems (a plus).