Administrative Assistant – Commercialization Team

About the role

Zuellig Pharma is seeking an Administrative Assistant to support its Commercialization team. The role involves managing information flow, handling phone calls, and providing day‑to‑day administrative support to senior management and the wider department.

Key responsibilities

• Organise and distribute departmental information, answer phone calls and perform general administrative duties.
• Provide document handling, information preparation and inquiry support for senior management.
• Schedule meetings, manage executives’ and team calendars, and coordinate meeting logistics.
• Prepare detailed meeting minutes, track action items and follow up on decisions.
• Maintain document filing, data organisation and archiving systems.
• Support employee onboarding and off‑boarding, including system access, business card printing and contact maintenance.
• Arrange travel, visitor reception and general office administrative support.
• Procure office supplies and assist with vendor sourcing and management.
• Assist in planning and executing team events, monthly meetings, MMS meetings and Cycle Meetings, handling venue, equipment and refreshments.
• Manage document stamping, filing and archiving, and coordinate review and approval processes for contracts, promotional materials, samples, vendor forms and other commercial documents.
• Contribute to the preparation and consolidation of periodic reports to ensure accuracy and timeliness.

Required profile

• Strong organisational abilities and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Proactive attitude with a service‑oriented mindset.

Required skills