Administration Assistant – Office Support

About the role

As an Administration Assistant at HERMS, you will ensure smooth day‑to‑day office operations by providing organized administrative support to multiple teams. The role is ideal for a detail‑oriented professional who enjoys multitasking and helping colleagues focus on their core work.

Key responsibilities

• Manage front‑desk duties: greet visitors, handle calls, coordinate access and provide reception support.
• Oversee office supplies, equipment procurement and inventory management.
• Handle document filing, data compilation and general clerical tasks.
• Coordinate courier and mail services for incoming and outgoing deliveries.
• Schedule meeting rooms, maintain common areas and ensure office spaces are clean and functional.
• Assist in planning internal events, project activities and seasonal decorations.
• Perform additional tasks assigned by the supervisor.

Required profile

• Bachelor’s degree or higher; fresh graduates welcome, 1 + year of admin experience preferred.
• Proficiency in English (listening, speaking, reading, writing).
• Detail‑oriented, responsible, patient with strong team spirit and proactive attitude.
• Excellent time‑management and multitasking abilities.

Required skills

• MS Office proficiency.

What we offer

• Year‑end bonus and holiday bonuses for major festivals.
• Special occasion bonuses and gifts.
• Comprehensive employee training programs.
• Occasional team gatherings and meals.