Executive Assistant to the CEO

About the role

Isobar, a creative agency working across media and technology with teams from different disciplines, is looking for an Executive Assistant to its CEO in Taipei. The role covers daily administration and scheduling, and also involves cross-departmental collaboration on company events, projects and awards. It is a full-time, permanent position.

Key responsibilities

• Provide high-level executive support to the CEO, including calendar management, meetings and business travel arrangements, minutes, correspondence and presentation materials
• Support the Executive Creative Director with schedule management, expenses and administrative tasks
• Coordinate corporate gifts for VIPs and seasonal occasions such as Lunar New Year and Mid-Autumn Festival, including selection, ordering and delivery
• Handle internal and external communications with discretion and confidentiality
• Coordinate agency award submissions, including materials, payments, timelines and records
• Collaborate cross-functionally on company initiatives and projects, and carry out ad hoc tasks

Required profile

• Bachelor's degree or above
• At least 5 years of experience as an Executive Assistant or Secretary supporting senior executives; experience in a multinational environment is preferred
• Excellent written and spoken English and Mandarin
• Proactive, detail-oriented and able to manage many priorities in a fast pace

Required skills

• Proficiency in Microsoft Office
• Familiarity with AI productivity tools such as Microsoft Copilot, ChatGPT, Gemini and Claude is a plus
• Familiarity with social media marketing is a plus